If you manage a tourist apartment, a holiday rental, or any type of accommodation business in Spain, you already know SES Hospedajes. Since Royal Decree 933/2021 came into force, all lodging operators are required to report guest data to the authorities through this system.
In this guide, we explain what this legal obligation really means, which data you must report, what sanctions apply for non-compliance, and most importantly, how to automate the entire process so it does not take time away from your daily operations.
What is SES Hospedajes?
SES Hospedajes (Hospitality Entry and Exit System) is a platform managed by the Spanish Ministry of the Interior that centralizes the registration of all travelers staying in regulated accommodation in Spain.
Its purpose is to maintain a security control over the movement of people, both Spanish nationals and foreign visitors, who stay overnight in regulated properties. In practical terms, it is the digital version of the old paper guest registration cards used in hotels and hostels.
Who is required to register travelers?
The regulation applies to all accommodation operators, with no exception. This includes:
- Hotels and hostels
- Tourist apartments
- Holiday rental homes (VUT)
- Rural houses
- Campsites and hostels
- Any other business providing lodging activity
It does not matter whether you manage one property or dozens of units: the obligation is the same. There are no exemptions based on company size or booking volume.
What data must be reported to SES Hospedajes?
According to RD 933/2021, the data required for each guest includes:
- Full first name and surname(s)
- Date of birth
- Nationality
- ID document type (DNI, NIE, passport)
- ID number
- Support number (required for Spanish DNI and NIE when applicable)
- Usual residential address
- Contact phone or email
- Check-in and check-out dates
This information must be submitted within the first 24 hours after guest arrival. Missing this deadline may be considered an administrative violation.
Sanctions for non-compliance
Failure to comply with registration obligations can trigger financial penalties ranging from €100 to €30,000, depending on severity and repeated breaches.
The impact is not only financial. Non-compliance may also lead to:
- Issues with tourist licenses
- Additional inspections by authorities
- Possible restrictions to operate as a tourist accommodation business
In short, compliance is not optional. It is essential to operate safely and professionally.
The problem: manual workflow, slow and error-prone
For many hosts, especially those who manage one or a few properties without dedicated staff, SES Hospedajes reporting becomes a recurring bottleneck:
- Collecting guest data manually, often through WhatsApp or email
- Re-entering information into official forms, with high risk of typing mistakes
- Remembering deadlines for every booking
- Working with a non-intuitive interface in the official system
All of this adds administrative workload and takes time away from guest service and revenue-generating tasks.
The solution: automate check-in with BnCheck
BnCheck was built specifically to solve this problem. It lets hosts automate guest data collection and submit records to SES Hospedajes in one click.
How BnCheck works
- Create a check-in link for your property in the BnCheck dashboard.
- Send the link to your guests before arrival (WhatsApp, email, or booking platform messaging).
- Guests complete the form from their phone in under two minutes, including identity details.
- Receive an instant notification when the form is completed.
- Submit to SES Hospedajes in one click, with no manual transcription.
Benefits of using BnCheck for guest registration
- Save hours of work: guests enter their own data, reducing transcription errors.
- Compliance-focused checks: the workflow validates required fields such as DNI/NIE and support number when applicable.
- Real-time notifications: know exactly when each guest has completed check-in.
- Works on any device: mobile, tablet, or desktop for hosts and guests.
- Free plan for one property: if you manage one accommodation unit, you can start at no cost.
- No installation required: BnCheck is web-based.
Is BnCheck secure?
Yes. BnCheck uses end-to-end encryption and follows GDPR requirements for personal data handling.
In addition, guest data is automatically removed once processed and sent through the required workflow. Personal data is not stored indefinitely.
Start automating your check-in today
Guest registration in SES Hospedajes is a legal obligation for all tourist accommodation hosts in Spain. But compliance does not have to mean spending hours on repetitive forms or risking avoidable errors.
With BnCheck, you can automate check-in operations and prepare submission-ready records in a faster, cleaner process.
Still doing guest registration manually? This may be the right time to switch to a smarter workflow.
Official sources
Last reviewed: 30 July 2026.